Position of Project Administrator for the ESF Project 02.063 Titled ‘Knowledge, Training Communications and Support Measures in Support of Vulnerable Groups’ in the Ministry for the Family, Children’s Rights and Social Solidarity

MINISTRY OF THE FAMILY, CHILDREN’S RIGHTS AND SOCIAL   SOLIDARITY 
 
 
Nomenclatures denoting the male gender include also the female gender.
 
1. The Permanent Secretary Ministry for the Family, Children’s Rights and Social Solidarity invites applications for the position of Project Administrator for the ESF Project 02.063 Titled ‘Knowledge, Training, Communications and Support of Vulnerable Groups’. The position may be co-financed by the European Social Fund within the 2014-2020 Cohesion Policy Funds Programmes. 
 
Duration of assignment and Conditions
 
2.1  A selected candidate will enter into a 3 year assignment which will not exceed 30th June, 2021, as a Project Administrator in the ESF02.063 – ‘Knowledge, Training, Communications and Support Measures in Support of Vulnerable Groups’.  
 
2.2  The position of Project Administrator is subject to a probationary period of 1 year.
 
2.3 Since this position is time-barred or linked to the completion of a specific task, such constitutes an objective reason in terms of Regulation 7(4) of S.L. 452.81. 
 
Salary Pegged to the Position
 
3. The salary attached to the position of Project Administrator is equivalent to the maximum point of Salary Scale 10 (currently €21,167.00)
 
Duties
 
4. The duties of Project Administrator include: 
 
(a) Ensures that all day to day administration is carried out;
 
(b) Ensures that all reports are prepared as per the Manual of Procedures to the Project Leader, Project Manager, Project Coordinator, Partners, stakeholders entities in MFCS, and the Managing Authority; and compiles documentation such as status updates of the project, publicity templates and compilation of project progress reports; 
 
(c) Ensures that all relevant data is filled in the appropriate data base;
 
(d) Follows up with all Partner entities to ensure all relevant paperwork and documentation is collected on time and to the quality desired;
 
(e) Ensures that all the relevant paperwork, daily timesheets, certification, and other relevant documentation is presented is gathered, chasing stakeholders where appropriate, and that these are channelled to the appropriate Partner entities within time and to the desired quality; 
 
(f) Ensures that all documentation, photos, and visual aids are consistent with regulation and guidelines;
 
(g) Compiles data for statistical purposes connected to the project, chasing stakeholders, making sure that the project includes all publicity requirements as per OPII Visual Identity Guidelines;
(h) Collects timesheets;
 
(i) Collects procurement information;
 
(j) Collects receipts and invoices to evidence expenses;
 
(k) Maintains full records including details of support, financial and accounting records for the project;
 
(l) Cooperates with auditors and evaluators as required;
 
(m) Introduces and maintains governance systems;
 
(n) Provides draft written reports as required;
 
(o) Carries out other duties as may be determined by the Project Leader;
 
(p) Any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary.
 
Eligibility Requirements
 
5.1 By the closing time and date of this call for applications, applicants must be:
 
(i) (a) citizens of Malta; or
 
(b) citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or 
 
(c) citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or
 
(d) any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or 
 
(e) third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”.
 
The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions.
 
The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.
 
(ii) able to communicate in the Maltese and English language;
 
(iii) in possession, of a recognised Bachelor’s qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in Management Studies, European Studies, Business Administration, Accountancy, Public Policy, or Law or Legal Studies, or a comparable professional qualification
 
5.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. A Masters qualification at MQF Level 7, or equivalent, must comprise a minimum of 60 ECTS/ECVET credits with regard to programmes commencing as from October 2008
 
Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been approved for the award of the qualifications in question, or successfully completed the necessary ECTS/ECVETS credits, or equivalent, taken as part of a recognized MQF level programme of study, as required in the afore-mentioned eligibility criteria or higher, by the closing time and date of the call for  applications.
 
5.3 Applicants must be of conduct which is appropriate to the position applied for (applicants who are already in the Malta Public Service must produce a Service and Leave Record Form (GP 47); those applying from outside the Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details).  
 
5.4  Applicants must be eligible to take up their due appointment, in terms of 5.1 to 5.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.
 
5.5 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below). 
 
Submission of Supporting Documentation
 
6.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Scanned copies sent electronically are acceptable.
 
6.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
 
Selection Procedure
 
7.1 Eligible applicants will be assessed by a selection board to determine their suitability for the position. The maximum mark for this selection process is 100% and the pass mark is 50%.
 
7.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 5.1 to 5.2, have proven relevant work experience.
 
Submission of Applications
 
8. Applications, together with a curriculum vitae showing qualifications and experience, will be received by the Director Corporate Services, Ministry for the Family, children’s rights and Social Solidarity at 38, Triq l-Ordinanza, Valletta, by not later than noon (Central European Time) of Friday, 24th November, 2017. Applications can also be submitted through the Online Government Recruitment Portal on (http://recruitment.gov.mt) by the said closing time and date of this call for applications. Further details concerning the submission of applications are contained in the general provisions referred to below. 
 
Other General Provisions
 
9. Other general provisions concerning this call for applications, with particular reference to:
 
applicable benefits, conditions and rules/regulations;
reasonable accommodation for registered persons with disability;
the submission of recognition statements in respect of qualifications;
the publication of the result;
the process for the submission of petitions concerning the result;
medical examination;
access to application forms and related details;
retention of documents,
 
may be viewed by accessing the website of the People and Standards Division (https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplates.aspx) or may be obtained from the Directorate for Corporate Services, Ministry for the Family, Children’s Rights and Social Solidarity, 38, Triq l-Ordinanza, Valletta. These general provisions are to be regarded as an integral part of this call for applications.
 
The website address and email address of the receiving Directorate are (www.mfcs.gov.mt) and (recruitment.mfcs@gov.mt).
 
10th November, 2017
 
 
Operational Programme I – European Structural and Investment Funds 2014-2020
“Investing in human capital to create more opportunities
and promote the well-being of society”
Project part-financed by the European Social Fund
Co-financing rate: 80% European Union; 20% National Funds