Position pf Programme Officer (EU Funds) within the PPCD, FPD, SID and MSD in the Ministry of European Affairs and Equality

MINISTRY OF EUROPEAN AFFAIRS AND EQUALITY
 
 
Nomenclatures denoting the male gender include also the female gender.
 
1. The Director Corporate Services, on behalf of the Permanent Secretary, Ministry of European Affairs and Equality invites applications for the position of Programme Officer (EU Funds) within the Planning and Priorities Coordination Division (PPCD), Funds and Programmes Division (FPD), Strategy and Implementation Division (SID) and Measures and Support Division (MSD).  
 
Duration of assignment and Conditions
 
2.1 A selected candidate will enter into a three (3) year assignment as a Programme Officer (EU Funds) in the Ministry for European Affairs and Equality, which may be renewed for further periods.
 
2.2 The position of Programme Officer (EU Funds) is subject to a probationary period of one (1) year.
 
2.3 Since this position is time barred or linked to the completion of a specific task, such constitutes an objective reason in terms of Regulation 7 (4) of S.L. 452.81.
  
Salary pegged to the position
 
3.1 The salary attached to the position of Programme Officer (EU Funds) is equivalent to an increment less than the maximum of Salary Scale 9 (currently €22,182.67), with attainment of the maximum on confirmation of appointment after the probationary period of one (1) year.
 
3.2 A selected candidate will also be entitled to:
(i) A performance bonus of up to 10% of his/her basic salary. The actual rate will be established at the discretion of the Permanent Secretary (MEAE); 
 
(ii) A disturbance allowance (in lieu of overtime) of 15% of the respective scale which may, in exceptional circumstances and for specific periods duly authorized by the respective Permanent Secretary, be increased to 25%. This disturbance allowance shall not be payable to officers while they are working on reduced hours or on any teleworking arrangements; and
 
(iii) A pro-rata responsibility allowance flat at 25% of the respective salary scale.
 
Duties
 
4. The duties of Programme Officer (EU Funds) in the Ministry for European Affairs and Equality include:
 
a) Carry out duties in relation to both the Managing Authority and Certifying Authority functions for the European Structural and Investment Funds (ESIF) in line with the applicable national and EU rules.
 
b) Engage in all functions relating to the management of EU and other Funds allocated to Malta.
 
c) Carry out all duties relating to the Competent Authority function in relation to the European Agricultural and Rural Development Fund.
 
d) Undertake work and duties concerning the Intermediate Body function for EU funded measures implemented by the Ministry and its entities.
 
e) Engage in strategy formulation, the design of appropriate Operational Programmes and their pertinent updates with a view to ensure the effective implementation of ESIF and other Funds allocated to Malta.
 
f) Contribute and co-ordinate issues dealing with the EU Acquis concerning regional policy including the Multi-Annual Financial Framework, matters dealing with ESIF and other EU funds.
 
g) Undertake evaluation of pertinent programmes and other functions connected with relevant EU funds.
 
h) Provide guidance to the Focal Points of the EU and other Funding Programmes that are managed by the Commission or other institutions.
 
i) Compile data and statistics, undertake research, and prepare reports and documents as necessary.
j) Organising and participating in meetings and taking minutes of discussions, in Malta and abroad as necessary;
 
k) Giving support to the project promoters on the relevant Management Information System (electronic database).
 
l) Liaising with relevant stakeholders as necessary.
 
m) Participating in training and conferences both locally and abroad.
 
n) Carrying out any other duties as assigned by the Head of Department and the Permanent Secretary or his/her representative.
 
o) Carrying out any other duties according to exigencies of the Public Service as directed by the Principal Permanent Secretary.
 
Eligibility requirements
 
5.1 By the closing time and date of this call for applications, applicants must be:
 
(i) (a) citizens of Malta; or
 
(b) citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or 
 
(c) citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or
 
(d) any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or
  
(e) third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”. 
 
The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions.
 
The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.
 
(ii) able to communicate effectively in the Maltese and English languages;
 
(iii) (a) in possession of a recognised Bachelors qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in relevant areas, or a comparable professional qualification, plus one (1) year relevant work experience; or
 
(b) Public Officers in a Scale not below Scale 12, whose appointment in such scale has been confirmed, or Public Sector employees performing duties in the Public Service or RSSL employees, both at a comparable level of responsibility and whose appointment in such level has been confirmed, with four (4) years relevant work experience. 
 
5.2 To determine the comparable level of responsibility of Public Sector employees currently performing duties in the Public Service and RSSL employees to the level of responsibility required of public officers applying for this position, the Selection Board should invariably and formally consult the Director/HR Manager responsible for the respective Public Sector entity. 
 
5.3 The current arrangement, whereby Public Sector employees performing duties in the Public Service remain on the books of the respective entity, shall continue to apply in the case of Public Sector employees who are selected for the position, subject to the consent of the entity.
 
5.4 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. A Masters qualification at MQF Level 7, or equivalent, must comprise a minimum of 60 ECTS/ECVET credits with regard to programmes commencing as from October 2008.
 
Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been approved for the award of the qualifications in question, or successfully completed the necessary ECTS/ECVET credits, or equivalent, taken as part of a recognized MQF level programme of study, as required in the afore-mentioned eligibility criteria or higher, by the closing time and date of the call for applications.
 
5.5 Applicants must be of conduct which is appropriate to the position applied for (applicants who are already in the Malta Public Service must produce a Service and Leave Record Form (GP 47); those applying from outside the Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details). 
 
5.6 Applicants must be eligible to take up their due appointment, in terms of 5.1 - 5.5 above, not only by the closing time and date of this call for applications but also on the date of appointment.
 
5.7 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below). 
 
Submission of supporting documentation
 
6.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Scanned copies sent electronically are acceptable.
 
6.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
 
Selection procedure
 
7.1 Eligible applicants will be assessed by a selection board to determine their suitability for the position. The maximum mark for this selection process is 100% and the pass mark is 50%.
 
7.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 5.1 - 5.5, have proven relevant work experience in EU Fund Management, in Central Agencies or the Maltese Presidency of the Council of the European Union.
 
Submission of applications
 
8. Applications, together with an updated Service and Leave Record Form (GP47) and a Curriculum Vitae showing qualifications and experience, will be received by the Director Corporate Services, Ministry for European Affairs and Equality at Tal-Pilar, 31B, Triq Marsamxett, Valletta, by not later than noon (Central European Time) of Friday, 24th November, 2017. In the case of Public Sector employees performing duties in the Public Service and RSSL employees, these are to present their paid and unpaid Leave and Sick Leave records for the last four years, including any records of any disciplinary actions that may have been taken. In the case of Public Sector employees performing duties in the Public Service, they are also to produce confirmation from the DCS of the Ministry where they are performing duties, that they are officially performing duties in such Ministry. Applications can also be submitted through the Online Government Recruitment Portal (http://recruitment.gov.mt) by the said closing time and date of this call for applications, as indicated above. Further details concerning the submission of applications are contained in the general provisions referred to below. 
 
Other general provisions
 
9. Other general provisions concerning this call for applications, with particular reference to:
 
applicable benefits, conditions and rules/regulations;
reasonable accommodation for registered persons with disability;
the submission of recognition statements in respect of qualifications;
the publication of the result;
the process for the submission of petitions concerning the result;
medical examination;
access to application forms and related details;
retention of documents,
 
may be viewed by accessing the website of the People and Standards Division (https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplates.aspx) or may be obtained from the Corporate Services Directorate, Ministry for European Affairs and Equality. These general provisions are to be regarded as an integral part of this call for applications.
 
The website address and email address of the receiving Directorate are (http://meae.gov.mt/en/Pages/default.aspx) and (hr.meae@gov.mt.)
 
 
10th November, 2017
 
Position may be co-funded through European Union Funding/Bilateral Funds