Position of Employee Support Assistant in the Employee Support Programme Unit, People Support and Wellbeing Directorate, within the People and Standards Division in the Office of the Prime Minister

OFFICE OF THE PRIME MINISTER

Position of Employee Support Assistant in the 
Employee Support Programme Unit, People Support and Wellbeing Directorate, within the People and Standards Division in the Office of the Prime Minister

Nomenclatures denoting the male gender include also the female gender.

1. The Permanent Secretary, People and Standards, Office of the Prime Minister invites applications for the position of Employee Support Assistant in the Office of the Prime Minister.

Duration of Assignment and Conditions

2.1  A selected candidate will be appointed in the position of Employee Support Assistant in the Office of the Prime Minister on an indefinite basis. 

2.2 The position of Employee Support Assistant is subject to a probationary period of twelve (12) months.

Salary Pegged to the Position

3. The salary attached to the position of Employee Support Assistant is equivalent to Salary Scale 10 (which in the year 2018 is €19,330.98 per annum rising by annual increments of €407.67 up to a maximum of €21,777.00).

Duties

4. The duties of Employee Support Assistant include:


a) monitoring relevant publications and producing summaries for internal use within the ESP Unit and the People and Standards Division and recommending appropriate action, which may include policy proposals and/or policy updates;

b) assisting in delivering training and awareness session on wellbeing topics as required across different Departments and Ministries (training will be given to the selected candidate);

c) coordinating relevant matters with various stakeholders and follow up these meetings on an ongoing basis;

d) providing support in the organization of events and training sessions;

e) coordinating the development of publications (newsletters, leaflets, event invites), including coordinating their content, design and printing with service providers;
f) preparing progress reports regarding assigned duties;


g) assisting in the preparation of and participating in activities organized by the ESP Unit, such as awareness-raising campaigns and conferences;

h) carrying out research, analysis and feasibility studies on specific policy areas identified by the ESP Unit;

i) carrying out analysis in relation of client evaluation and training evaluation and recommending appropriate action;

j) designing questionnaires and assisting in the coordination of surveys;

k) ascertaining and upholding ethical standards, including the protection of confidential data;

l) executing general office duties;

m) any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary.

Eligibility Requirements

5.1 By the closing time and date of this call for applications, applicants must be:

(i) (a) citizens of Malta; or

(b) citizens of other Member States of the European Union who are entitled to equal treatment to Maltese citizens in matters of employment by virtue of EU legislation and treaty provisions dealing with the free movement of workers; or


(c) citizens of any other country who are entitled to equal treatment to Maltese citizens in matters related to employment by virtue of the application to that country of EU legislation and treaty provisions dealing with the free movement of workers; or

(d) any other persons who are entitled to equal treatment to Maltese citizens in matters related to employment in terms of the law or the above-mentioned EU legislation and treaty provisions, on account of their family relationship with persons mentioned in paragraph (a), (b) or (c); or


(e) third country nationals who have been granted long-term resident status in Malta under regulation 4 of the “Status of Long-Term Residents (Third Country Nationals) Regulations, 2006” or who have been granted a residence permit under regulation 18(3) thereof, together with family members of such third country nationals who have been granted a residence permit under the “Family Reunification Regulations, 2007”.


The advice of the Department of Citizenship and Expatriate Affairs within the Identity Malta Agency should be sought as necessary in the interpretation of the above provisions. 

The appointment of candidates referred to at (b), (c), (d) and (e) above would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation. Jobsplus should be consulted as necessary on this issue.

(ii) must be proficient in the Maltese and English languages;

(iii) in possession of a recognized Bachelors qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECET credits, or equivalent, with regard to programmes commencing as from October 2003) in Psychology, or Social Work, or Social Care fields, or a comparable professional qualification.

5.2 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements. A Masters qualification at MQF Level 7, or equivalent, must comprise a minimum of 60 ECTS/ECVET credits with regard to programmes commencing as from October 2008.

Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been approved for the award of the qualifications in question, or successfully completed the necessary ECTS/ECVETS credits, or equivalent, taken as part of a recognized MQF level programme of study, as required in the afore-mentioned eligibility criteria or higher, by the closing time and date of the call for  applications. 

5.3 Applicants must be of conduct which is appropriate to the position applied for (applicants who are already in the Malta Public Service must produce a Service and Leave Record Form (GP 47); those applying from outside the Service must produce a Certificate of Conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details). 


5.4  Applicants must be eligible to take up their due appointment, in terms of 5.1 to 5.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.
5.5 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).

Submission of Supporting Documentation 

6.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Scanned copies sent electronically are acceptable.

6.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.

Selection Procedure

7.1 Eligible applicants will be assessed by a selection board to determine their suitability for the position. The maximum mark for this selection process is 100% and the pass mark is 60%.

7.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 5.1 to 5.2, have proven relevant work experience.

Submission of Applications

8. Applications, together with a curriculum vitae showing qualifications and experience and an updated Service and Leave Record Form (GP47), where applicable, will be received by Director (Finance and Administration), HR Branch, Finance and Administration Directorate, Office of the Prime Minister, Auberge de Castille, Valletta, by not later than noon (Central European Time) of Friday, 9th February, 2018. In the case of Public Sector employees performing duties in the Public Service and RSSL employees, these are to present their paid and unpaid Leave and Sick Leave records for the last four years, including any records of any disciplinary actions that may have been taken, in the absence of which, it will be understood that no disciplinary action was ever taken. In the case of Public Sector employees performing duties in the Public Service, they are also to produce confirmation from the DCS of the Ministry where they are performing duties, that they are officially performing duties in such ministry. Applications can also be submitted through the Online Government Recruitment Portal (http://recruitment.gov.mt) by the said closing time and date of this call for applications, as indicated above. Further details concerning the submission of applications are contained in the general provisions referred to below.

Other General Provisions

9. Other general provisions concerning this call for applications, with particular reference to:

applicable benefits, conditions and rules/regulations;
reasonable accommodation for registered persons with disability;
the submission of recognition statements in respect of qualifications;
the publication of the result;
the process for the submission of petitions concerning the result;
medical examination;
access to application forms and related details; 
retention of documents,

may be viewed by accessing the website of the People and Standards Division (https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTemplates.aspx​
or may be obtained from HR Branch, Finance and Administration Directorate, Office of the Prime Minister, Auberge de Castille, Valletta. These general provisions are to be regarded as an integral part of this call for applications.
 
The website address and email address of the receiving Directorate are (www.opm.gov.mt) and (applications-hr.opm@gov.mt).

26th January, 2018

 
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