Ministry for Health
Position of Manager I (Procurement) in the Central Procurement and Supplies Unit (CPSU) within Ministry for Health
Nomenclatures denoting the male gender include also the female gender.
1. The Director General (People Management), Ministry for Health, invites applications for the position of Manager I (Procurement) in the Central Procurement and Supplies Unit (CPSU) within Ministry for Health.
Duration of Assignment and Conditions
2.1 A selected candidate will enter into a three (3) year assignment as a Manager I (Procurement) in the Ministry for Health, (which may be renewed for further periods).*
2.2 The position of Manager I (Procurement) is subject to a probationary period of twelve (12) months.
2.3 An officer holding a position of a definite nature (i.e. with objective reason), who is in the last (4) months of his/her definite term, may apply laterally, even if the advertised position carries the same specialisation that s/he currently holds.
2.4 During the probationary/trial period, appointees must successfully complete appropriate induction programmes organised by the Institute for the Public Services to be eligible for confirmation of appointment.
2.5 Accepting appointment in this position signifies that any pending applications within the Public Service are automatically considered renounced, unless the latter are applications for SAAC/ADAC positions.
Salary Pegged to the Position
3.1 The salary for the position of Manager I (Procurement) is Salary Scale 10, which in the year 2023 is equivalent to €23,029.57 per annum, rising by annual increments of €407.67 up to a maximum of €25,475.59.
3.2 A Manager I in Salary Scale 10 will progress to Salary Scale 9, which in the year 2023 is equivalent to €24,494.79 per annum, rising by annual increments of €447.33 up to a maximum of €27,178.77 on completion of two (2) years service as Manager I in Salary Scale 10, subject to satisfactory performance.
3.3 A Manager I in Salary Scale 9 will progress to Salary Scale 8, which in the year 2023 is equivalent to €26,048.25 per annum, rising by annual increments of €486.83 up to a maximum of €28,969.23 on completion of five (5) years service as Manager I in Salary Scale 9, subject to satisfactory performance.
3.4 A Manager I in Salary Scale 8 will progress to Salary Scale 7, which in the year 2023 is equivalent to €27,697.53 per annum, rising by annual increments of €531.17 up to a maximum of €30,884.55 on completion of three (3) years service as Manager I in Salary Scale 8, subject to satisfactory performance.
3.5 Appointees will also be entitled to the payment of an annual performance bonus of up to a maximum of 10% of his/her basic salary, subject to satisfactory performance and subject to Central Administration's policies in force from time to time.
4.1 The job duties for the position of Manager I (Procurement) include:
i. Provides research and gathers input for the procurement planning process in line with the organisational objective and related policies. Participates in the planning for efficient, effective and economical management of financial and human resources (e.g. team management) available;
ii. Keeps abreast of development and provides procurement decisions and clear advice and solutions in line with: national and EU level legislation, public procurement policy requirements, rules, guidelines, circulars and other procurement related material;
iii. Operates proficiently the electronic Public Procurement System and other electronic tools available for the implementation of procurement procedures thus ensuring a higher level of transparency in the procurement process;
iv. Acts autonomously in identifying needs for, and the management of standard procurement procedures, together with gathering relevant information from multiple sources in a structured manner (e.g., using templates);
v. Conducts, analyses, interprets and reviews market research in line with the principles of transparency, non-discrimination and equal treatment, as well as ethical, privacy, confidentiality and integrity standards in market consultations and engagements with suppliers;
vi. Supports the implementation of all phases of the procurement lifecycle, understanding how each interacts with the others;
vii. Supports the implementation of sustainable procurement approaches for achieving the organisation's sustainability objectives (Green Public Procurement (GPP), Socially – Responsible Public Procurement (SRPP), genuine competition (equity more than equality) and SME participation;
viii. Gathers the necessary information to make data driven, risk based, procurement strategy decisions and recommendations. Communicate in an effective and concise manner with a range of stakeholders by tailoring the message accordingly;
ix. Vets/drafts and/or publishes procurement documentation in line with relevant EU and national regulations, policies, rules, conditions, guidelines and templates;
x. Participates actively in the tender assessment, evaluation and post-award process including, but not limited to: the vetting/preparation of documentation for/or by, amongst others, the General/Departmental Contracts Committee, Tender Evaluation Committees; and the drafting of contract agreements and addenda;
xi. Participates actively in the contract delivery and modifications functions in line with project time, cost, quality, scope, benefits and risks variables;
xii. Undertake any other tasks, which the superior may delegate to him/her, as may be required;
xiii. Any other duties as directed by the Principal Permanent Secretary.
4.2 An appointee may be required to perform duties in any of the health care services of the Government of Malta at the discretion of the Management.
5.1. By the closing time and date of this call for applications, applicants must be Third Country Nationals and satisfy the requirements stated in paragraphs 5.1 (ii). to 5.2. The appointment of such candidates would necessitate the issue of an employment licence in so far as this is required by the Immigration Act and subsidiary legislation.
ii. able to communicate in Maltese and English languages. However, candidates who do not satisfy the ability to communicate in Maltese language and do not possess at least an MQF Level 1 in the Maltese language must attend and be successful in the assessment of the 'Maltese language 1', course offered by the Institute of Public Services. Attendance to such course together with the attainment of MQF Level 1, are to be completed before the confirmation of appointment i.e. within the twelve (12) months of engagement;
iii. in possession of a recognised Bachelors degree at MQF Level 6 (subject to a minimum of 180 ECTS/ECVE credits, or equivalent*) in relevant areas as determined by management or a recognised comparable qualification;
b. Public officers who have completed successfully the Recognition of Prior Learning (RPL) process and were certified as eligible to apply for a higher position in line with the level indicated on the certificate issued by the Institute for the Public Services.
*A recognised qualification comparable to 180 ECTS/ECVET credits, as applicable is only accepted subject to an MQRIC formal recognition statement being submitted with the application.
Public officers applying for this post must be confirmed in their current appointment, unless the current appointment is in a different class/career stream or in a definite position. Reversion to previous unconfirmed appointment is not possible.
5.2 (i) Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.
(ii) Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered. Such candidates are to submit evidence that they have been approved for the award of the qualification in question.
(iii) Furthermore, candidates who are currently following a recognised programme of study at a higher MQF level than that requested above will also be considered. Such candidates are to submit evidence that they have successfully completed the necessary ECTS/ECVETS credits, or equivalent, and attained the required MQF level, by the closing time and date of the call for applications.
5.3 Applicants must be of conduct which is appropriate to the post applied for. In the case of applicants who are already in the Malta Public Service, the GP 47 is to be requested by HR Unit of the ministry/department issuing the call for application from the Director responsible for HR where applicants are serving, while those applying from outside the Public Service must produce a certificate of conduct issued by the Police or other competent authority not earlier than one (1) month from the date of application and state whether they have ever been in Government Service, giving details.
5.4 Applicants must be eligible to take up their due appointment, in terms of 5.1 to 5.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.
5.5 Applicants are obliged to immediately inform the selection board (if result has not yet been published, in which case the application should be withdrawn by the applicant) or the HR Unit within the issuing ministry/department (if result has been published) upon any change in the status of their appointment from the date of submission of their application until the closing date, or upon being called for appointment as a result, of this call for application, as the case may be. Non-observance of this instruction may lead to disciplinary action. On its part, at the start of the interview, the selection board will request the candidate to declare any changes in status of his/her current appointment from the date of submission of application.
5.6 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).
5.7 The appointment of Third Country Nationals will be without prejudice to the applicant satisfying all eligibility requirements specified in 5.1 to 5.3 above and being granted a work permit in line with the Single Permit Regulations (Subsidiary Legislation 217.17 of the laws of Malta) as well as being able to fulfil all other conditions of entry into the Schengen territory. Each process is carried out independently and subject to due diligence processing by the competent Maltese authorities. Applicants who fail to satisfy these requirements within six (6) months from the closing date of the call for applications will be disqualified from the selection process.
Submission of Supporting Documents
6.1 Qualifications and experience claimed must be supported by certificates/transcripts and/or testimonials, copies of which are to be scanned and sent through the Recruitment Portal (https://recruitment.gov.mt ).
6.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.
7.1 Eligible applicants will be assessed by a selection board to determine their suitability for the position. The maximum mark for this selection process is 100% and the pass mark is 50%.
7.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 5.1 to 5.5, have proven relevant work experience.
Submission of Applications
8.1 Applications are to be submitted, for the attention of the People Management Division, Ministry for Health, 15, Palazzo Castellania, Triq il-Merkanti, Valletta VLT 1171, through the Online Government Recruitment Portal only (https://recruitment.gov.mt). Applications are to include a Curriculum Vitae (which should include a list of qualifications held by applicant). Those applying from outside the Public Service must produce a certificate of conduct which has been issued not earlier than one (1) month from the date of application, in PDF format, which are to be uploaded through the portal. The closing date of the receipt of applications is 5.15 p.m. (Central European Time) of Monday, 12th June, 2023. A computer-generated email will be sent as an acknowledgement of the application. Further details concerning the submission of applications are contained in the general provisions referred to below.
8.2 It is the responsibility of the applicants not to leave until the last thirty (30) minutes for submission of their application.
8.3 Applications which are received after closing date and time (i.e. late applications) are not allowed.
8.4 Applicants are granted up to two (2) working days after closing date or up to two (2) working days from date of notification, whichever is the latter, to submit any incorrect or incomplete or missing documents.
Other General Provisions
9. Other general provisions concerning this call for applications, with particular reference to:
applicable benefits, conditions and rules/regulations;
reasonable accommodation for registered persons with disability;
the submission of recognition statements in respect of qualifications;
the publication of the result;
the process for the submission of petitions concerning the result;
access to application forms and related details;
retention of documents,
may be viewed by accessing the website of the People and Standards Division (https://recruitmentintra.gov.mt/generalprovisions/GeneralProvisionsEN.pdf) or may be obtained from the People Management Division, Ministry for Health, 15, Palazzo Castellania, Triq il-Merkanti, Valletta VLT 1171. These general provisions are to be regarded as an integral part of this call for applications.
The website address and email address of the receiving division are (https://deputyprimeminister.gov.mt) and (email@example.com).
26th May, 2023